Church Visitation Follow-up Software

Shining Light Technologies software makes it easy to follow-up on people who visit your church. The church visitation follow-up software is found in the Outreach component of the Shining Light Technologies software. When a person visits your church, he or she typically fills out a visitor card. The information from the visitor card is entered into the Shining Light Technologies database, and a follow-up visit is created automatically. When an outreach team member makes the follow-up visit, the outreach team member should thank the person for visiting the church, ask the person if he or she has any questions about the church, provide information about the ministries of the church, and present the Gospel if the person is not saved.

Shining Light Technologies provides a low cost web based church management software package that is geared towards churches that are trying to fulfill the Great Commission.  For more information, contact sales@shininglighttech.com or visit ShiningLightTech.com.

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Sunday School is for Everyone

Everyone should be in a Sunday School class, and now you can find out who is not yet enrolled. The Sunday School Candidates Report lists all people who are not in a Sunday School class. The report can be created for any membership status (e.g. Active Members, Regular Attenders), and can be sorted by date of birth or by name. The report can be found in the Admin section of the Shining Light Technologies software (“Sunday School Candidates” link in left side navigation pane).

Sunday School Candidates Report

Sunday School Candidates Report

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Sunday School Low Attendance Report

The Sunday School Low Attendance Report lists the Sunday School class members that have not met the specified attendance criteria (number of weeks and percent present).  The report can be found in the Admin section of the Shining Light Technologies software (“Sunday School Low Attendance” link in left side navigation pane).

Sunday School Low Attendance Report

Sunday School Low Attendance Report

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Ministries and Groups

Under each ministry, a link is provided to all groups associated with the ministry. All groups are part of a collection, but groups are not part of a ministry unless a ministry is set for the group.  This allows groups to be part of a collection (e.g. “All Sunday School Teachers” in the Sunday School collection) without making the groups appear in the list of groups under the ministry.  This also allows ministries to include groups from multiple collections (e.g. Teen ministry including “Teen Sunday School” from the Sunday School collection and “Teen Church” from the Sunday Morning collection).

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What is Happening With New People?

The New People Report provides a summary for all people who have been added in the past week, month, or year.  The report indicates when and why each person was added and provides a list of decisions and visits for each person.  The New People Report can be sorted by date or by name and can be filtered to include or exclude contact sources, status values, and ages.  The following example shows all people who were added in the past week.  The report can be found in the Admin section of the Shining Light Technologies software (“New People Report” link in left side navigation pane).

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Flowchart for Tracking Church Outreach Activity

The Flowchart at http://shininglighttech.com/flowchart.pdf is a process for effectively tracking a new person from prospect to serving church member using the Shining Light Technologies software.  Each icon in the flowchart is linked to the page where the activity is entered into the Shining Light Technologies software system.  Flowchart elements include initial contact, visits, decisions, changes in status, additions to group rosters, and ministry schedules.

Shining Light Technologies provides a low cost web based church management software package that is geared towards churches that are trying to fulfill the Great Commission.  For more information, contact sales@shininglighttech.com or visit ShiningLightTech.com.

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Oops and Wows

When a student receives a ‘D’ or ‘F’ on any graded item (quiz, homework, test, etc), an “Oops” email notification is automatically sent to the student’s parents.  The parent must acknowledge receipt of the Oops notification by clicking a link in the email.  If the parents do not have email, the teacher is notified via email instead, and the teacher can print and send home the Oops notification.

When a student receives an ‘A+’ on a graded item other than homework, a “Wow” email notification is automatically sent to the student’s parents.  No confirmation is needed for Wow notifications.

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Schedule Assignments (Tests, Quizzes, Homework, etc)

The types of assignments that can be scheduled include tests, quizzes, homework, reports, and participation.

To schedule an assignment on a particular day, click the “My Schedule” button.  Click the day number on the calendar.  Fill in the requested information on the schedule edit pop-up form, then click the “Submit Changes” button.

To edit an existing assignment, click the assignment on the calendar.  Fill in the requested information on the schedule edit pop-up form, then click the “Submit Changes” button.  Existing assignments can also be edited from the class details page, which can be accessed by clicking the class name on the summary page.

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Manage Users

Users include students, teachers, secretaries, and administrators.  The capabilities available depend on the type of user logged into the Gradebook (e.g. students cannot assign grades).  To access the list of users in the school, click the “Manage Users” link. To add a user, click the “Add User” link.  Select person from the list of people in the directory, select the appropriate user type and diploma type, then click the “Submit Changes” button.  Before users can be added to the school, they must first be added to the directory.

To remove a user, click the “Remove” link next to the user.  A confirmation box will appear at the top of the page.  If the “Confirm Delete” box is checked and the “Submit” button is clicked, the user will be deleted, along with all grades.  Teachers are not able to remove users due to the infrequent need to remove users and the unrecoverable nature of this action.

Video

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Manage Class Rosters

To see the roster (class list) for a particular class, click the “Classes” button, then click the “Class List” link next to the class in the Classes table.

To add a user to a class, select the person from the “Add a User” drop-down list.  Before users can be added to classes, they must first be added to the school.  See the Manage Users section of this document for further details.

To remove a user from a class, click the “Remove” link next to the user in the class list.  A confirmation box will appear at the top of the page.  If the “Confirm Delete” box is checked and the “Submit” button is clicked, the user will be deleted, along with all grades for the particular class.

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