Manage Classes

Classes are created for each subject in elementary school.  Each student receives a cummulative grade in each class.  Click the “Classes” button to see a list of classes.

To add a new class, enter a name for the class in the top row, enter a date and time for the class, then click the “Submit Changes” button.  To edit an existing class, find the class in the list, make the changes to the name, date, and time, then click the “Submit Changes” button.  To remove a class, click the “Remove” link next to the class in the classes table.  Removing a class removes all scheduled items and grades associated with the class.

Share
Posted in Gradebook | Comments Off

Manage Academic Records

Computed academic records are created from the class and grading information entered into the gradebook.  Computed academic records may be viewed but not edited directly.  Independent academic records are created for classes taken at another institution (e.g. correspondence courses) and for classes taken without the use of the gradebook.  Independent academic records may be added, changed, or removed.

To access academic records; click the “Records” link on the top of the gradebook page.  Choose a student from the list provided.  Independent academic records are listed separately at the bottom of the screen.  Type the information for a new record or change the information for an existing record, then click the “Submit Changes” button.

To remove an existing record, click the “Remove” link next to the record.  This function can only be performed by an administrator or secretary with appropriate privileges.

Share
Posted in Gradebook | Comments Off

Grade Computation

Each type of assignment is weighted according to importance.  The following table lists the weight for each assignment type.

Type Weight
Homework 1
Test 10
Final Exam 20
Minor Project 10
Report 4
Participation 4
Notebook 10
Major Project 30

To compute an average grade for a class, each graded assignment is multiplied by its weight and the resulting value is added to a weighted total.  The weighted total for all graded assignments is then divided by the total of all the weights for the assignments.

As an example, a student receives a grade of 97% for a report, 89% for a test, 100% for a homework assignment, and 95% for participation.  The weighted total is (97 x 4) + (89 x 10) + (100 x 1) + (95 x 4) = 388 + 890 + 100 + 380 = 1758.  The total of all the weights for the assignments if 4 + 10 + 1 + 4 = 19.  The student’s average grade is 1758 / 19 = 92.5.  This example demonstrates that the test affects the student’s grade more than the homework, report, or participation, because the test has a higher weight.

One exception to the method of computation is that the average for all of the quiz grades in a particular class equals one test grade.

Share
Posted in Gradebook | Comments Off

Check Extracurricular Activities Eligibility

An eligibility violation is a type of infraction that persists for a period of time.  An eligibility violation will be created if any of the following occur:

·         10 demerit threshold exceeded for the year (eligibility violation for 2 weeks)

·         15 demerit threshold exceeded for the year (eligibility violation for rest of year)

·         5 demerits assigned for one infraction, such as lying, cheating, stealing, disrespect, willful disobedience, or rebellion (eligibility violation for 2 weeks)

·         Failing a core class in the current term (eligibility violation for 2 weeks)

·         All grades averaged < C for the current term (eligibility violation for 2 weeks)

To see an eligibility report for all students, click the “Reports” link, and select “Report – Eligibility Violations (Active)” or “Report – Eligibility Violations (All)” from the list.  The “Quantity” column indicates how many days the violation is in effect.  The list is sorted inversely by end date, so the most recent will be at the top.

If an eligibility violation is already active for a particular reason (e.g. failing a core class), another eligibility violation for the same reason will not be created.  However, a second eligibility violation could be created for a different reason (e.g. 15 demerit threshold), which may or may not begin or end on the same dates as the existing violation.

Behavior based ineligibility is computed as soon as demerits are assigned.  To compute and update academic eligibility, click on the “Terms” link, and then click “Finalize Records”.  It takes about 20-30 seconds to run.  Finalizing records will not change the term, it will not remove any grades, and it will not create redundant ineligibility records.

Here is an example of how academic eligibility works:

  1. On January 26th, records are finalized, John Doe is failing a core class, so an eligibility violation is created, lasting from February 2 through February 16.
  2. On February 10th, records are finalized, John Doe is still failing the core class, but an eligibility violation is not created because an active one already exists.
  3. On February 24th, records are finalized, John Doe is still failing the core class, so a new eligibility violation is created, lasting from March 3 through March 17.
Share
Posted in Gradebook | Comments Off

Sending Email to Parents and Students

You can send a personal email to a parent of one of your students:

Click the “Users” button to list all students.

Click the “Family” link next to the student.

Click the “Family Members” link in the Options column.

Click the email link (if the parent has email).  You can also send email to both parents at the same time, just copy and paste the second email address into the “To” box in the email message.

You can send a personal email to one of your students (if your student has email):

Click the “Users” button to list all students.

Click the “Email” link next to the student.  If the student does not have email, the link will not appear.

Share
Posted in Gradebook | Comments Off

Assign Infractions (Demerits, Detentions, Absent, etc)

Teachers, secretaries, and administrators can assign demerits, detentions, tardy, and absent to any student in the school.  Your summary page contains a list of infraction types along with the number of infractions you have assigned of that type.  The infractions page lists the infractions of a particular type.

To assign an infraction, on your summary page, click the number in the infractions table next to the type of infraction you are assigning (e.g. “Demerit”).  On the infractions page, enter a date, type of infraction, choose a student from the list, enter comments (e.g. “disrespect”), click the “Add” check box, then click the “Submit Changes” button.

When an infraction is assigned, an email is automatically sent to the parent(s) of the student to which the infraction is assigned.

To remove an infraction, click the “Remove” link next to the infraction in the infractions table, then click the “Submit Changes” button.

Share
Posted in Gradebook | Comments Off

Assign Grades

On your summary page, click the class name in the class table.  On the class details page, you will see a table of assignments, quizzes, etc.  The class details page is split into two tables, past schedule items and current/future schedule items.  In the Options column, click the “Assign Grades” link.  Enter a grade and comment (optional) for each student, then click the “Submit Changes” button.

Share
Posted in Gradebook | Comments Off

Door-to-Door Visitation Options

Door-to-Door visitation is tracked separately from visits that you make to specific individuals since you will not even get names for most of the houses (unless you get a prospect or salvation decision).

Door-to-Door visitation can be handled in a few different ways, depending on how detailed you want to make it.

  1. The first level is just tracking when each street was knocked, and how many houses are on the street.
  2. The second level is adding prospects and salvation visits/decisions individually to the database.
  3. The third level is tracking the result for every house.  You still should add prospects and create individual visits for significant results like prospects and salvation decisions).

Share
Posted in Outreach | Comments Off

Who’s Supposed to be in the Nursery?

Has that question ever been asked at your church?  You may not have even heard the question, because it is usually whispered to an usher, or worse to the person in the next pew.  What kind of impression does it make on visitors when they find that there are not enough helpers in the nursery or toddler room to care for their children?

There are three tools in the Shining Light Technologies software that can help you make sure that this question is not asked at your church:

  1. Print Ministry Service Schedules for nursery/toddler workers and for other children’s ministry workers.  Use the Groups module to add people to the schedule.  Use the Schedule Reminders page to print reminders.
  2. Use the Schedule Reminders page to call the people who are scheduled for the next service.  This is usually done on Tuesdays and Fridays.
  3. Print a report showing the ministry schedule for the group (e.g. Nursery Sunday Morning) for the next four weeks.

For more information, watch the video tutorial.

Scheduler

Scheduler

Phone and Print Reminders

Phone and Print Reminders

Print Reminder

Print Reminder

Ministry Schedule Report

Ministry Schedule Report

Share
Posted in Groups | Comments Off

Add Everyone to Group

Every person in the directory can be added to a group.  For example, this could be used to track personal attendance for services.  In order to add everyone to a group, select Rosters, then select the group, then click the “Add Everyone in Directory to This Roster” link at the bottom of the Roster page.

Share
Posted in Groups | Comments Off